Payments on Account
The Company may at its discretion ask for funds on account before accepting instructions and progressing work.
Client Identity
To meet the Money Laundering Regulations 2003, The Company may have to ask The Client for information confirming identity, financial details and sources of funding. The Client must comply with requests for proof of identity as set out in the engagement letter and if requested will meet The Company to verify identity. If The Client fails to comply with requests for identity, The Company will be unable to provide services. The Company is required to maintain records relating to clients’ identities, and may ask The Client to provide updated proof of identity from time to time.
Confidentiality and Publicity
Except as required by the courts or by any other statutory authority The Company will keep confidential any information obtained from The Client, unless disclosure is requested by The Client in writing. Similarly, The Company is not bound to pass on or use for the benefit of The Client confidential information obtained from anyone else. The Company is sometimes asked to provide information about experience, including matters handled and clients acted for. This material may include statements
identifying some clients as clients of The Company. The Client is obliged to inform The Company if such disclosure is unacceptable; otherwise The Company understands that it is free to provide such details, when appropriate.
Storage of Papers and Documents
The Company is entitled to keep The Client’s papers and documents whilst any money is owing for agreed charges and expenses beyond the agreed 28 day payment period. The Company will keep its file of papers (except for any papers which The Client asks to be returned) for no more than six years. The Company will keep the file on the understanding that it has the authority to destroy it six years after the date of the final invoice sent.
Intellectual Property
Intellectual Property includes but is not limited to copyright, patents, utility models, trade marks, service marks, design rights (whether registered or unregistered), database rights and proprietary information rights in all materials, designs, programs, reports, manuals, visual aids, advice and any other material prepared under the Agreement.
The Company retains all Intellectual Property Rights and other written advice created whilst acting for The Client. The Client will have the full right to use these materials within their own organisation, but may not otherwise circulate or reproduce them for publication to other parties. Where The Client requires intellectual ownership of material to be produced in the course of work, this must be disclosed in advance within the Instructions given, whilst ownership will not be transferred until The Company signs a transfer of Ownership deed subsequent to the work being completed and all outstanding invoices having been paid.
Intellectual Property regards The Client’s own business, processes and data will remain the property of The Client at all times.
Liability
The Company will perform the engagement within the remit of the Instructions with reasonable skill and care, whilst liability to The Client for losses, damages, costs or expenses shall be subject to the following provisions:
The Company shall not be liable if such losses are due to the provision of false, misleading or incomplete information or documentation from any other organisation except Creative Contention Ltd.
The liability of The Company to The Client shall be limited to a maximum of the fees pertaining to the Instruction given.
Communication and Complaints
It is important that The Client immediately raises any concerns regards the quality of The Company’s work. The Company values its clients’ and would not wish to think that a client has reason to be dissatisfied.
Financial Services and Markets Act
The Company does not conduct activities which require it to be regulated by the Financial Conduct Authority (“FCA”) and is not authorised by the FCA.
Termination
The Client may terminate instructions in writing at any time giving a minimum of 28 days notice, the period for which all anticipated fees will immediately become due; however The Company will be entitled to keep relevant deliverables while there is money owing for agreed charges and expenses. In some circumstances, if The Company considers that services can no longer be provided, notice will be given to The Client.